Here are the most frequently asked questions people ask us about the DBS process.
How long will the DBS check take?
CAS aims to process all applications with 5 days of receipt (though they are often turned around within 1-2 days.) The DBS then takes anything from 1 to 2 days to several weeks to carry out their checks and print the Disclosure certificates. Enhanced Disclosures take longer than Standard Disclosures because the local police forces also need to check their records. The Police forces have up to 60 days in which to complete their checks.
What checks do the DBS carry out?
For an Enhanced Disclosure the DBS check the applicant’s details against the Police National Computer to see if they have any convictions, cautions, reprimands or warnings. They will search the DBS Children’s Barred list and/or the DBS Vulnerable Adults Barred List as requested. Lastly the local police force(s) will check their records to see if they hold any other relevant information about the applicant.
For a Standard Disclosure, the DBS only check the Police National Computer.
When is a Standard level of Disclosure appropriate?
A Standard Disclosure is appropriate for a very limited range of roles, including professions such as Traffic Wardens, Bouncers and people working in Financial Services. Please click here for further details. Standard Disclosures are not suitable for anyone working with children and/or vulnerable adults as they do not check the barred lists or provide non-conviction information from the local police.
Who receives a Disclosure certificate?
Only the applicant receives a Disclosure Certificate. The Disclosure Certificate is sent to the applicant at the address they entered as their current address on the application form.
Will the DBS reprint my Disclosure certificate?
The DBS will only reprint a Disclosure certificate if you have never received it (not if you have lost it) and if you notify them within 90 days of the date of issue.
Are DBS checks compulsory?
For some professions DBS checks are a legal requirement, but for most they are good practice. Your church/organisation may decide that compulsory DBS checking is part of their recruitment policy and that you cannot start work without one.
Cost of a DBS check
A DBS is free of charge for volunteers working with children or vulnerable adults, however it will cost £44 for anyone working in paid employment (from 6 April 2011). If your organisation is an associate member then CAS will charge an admin fee per application.
How can I track my application?
You will need to make a note of the Form Reference number before you submit your application. Then using that and your date of birth you can follow the progress of your application once it reaches the DBS by using the DBS's Tracking Service https://secure.crbonline.gov.uk/enquiry/enquirySearch.do If you don't have access to the internet, then you can ring CAS and we can check the progress for you. For electronic applications once the application reaches the DBS, the DBS gives the application a form reference number beginning with E. It is this number you put in the DBS Tracking Service. If you put an email address in your Disclosure Application the DBS will email you the form reference number. Verifiers can see the form reference number when they log in to their online account.
- For Questions about DBS checks please click here to go to the DBS website.
- For Scottish PVG Scheme click here